Many companies struggle with managing their document-driven processes, and it can be a real drain on productivity, time, and resources. According to a survey by the International Data Corporation (IDC), poor document management costs a company $19,732 per information worker per year. This also amounted to a loss of 21.3% of the organization’s total productivity.
Document management for enterprises is a complicated, multi-step process that requires careful planning, organization, and execution. Without the right tools and solutions, managing documents can quickly become a nightmare for businesses of any size.
This is where MPS for enterprises comes in. This complete set of services and technologies is designed to help businesses handle their printing and document management needs. Let’s look at how Kyocera can help your company in more detail.
The Document Management Dilemma
Before we get into how Kyocera’s MPS Solutions work and what benefits they offer, let’s look at some document management challenges that US businesses face today.
First, there is the sheer number of documents that need to be stored and managed. As businesses grow, so does the number of documents they produce, which can quickly become overwhelming without a good system in place.
Another challenge is making sure that sensitive documents are safe. Businesses must take precautions to prevent unauthorized individuals from accessing or leaking confidential information. This is even harder in today’s remote work environment, where people can access documents from different locations and devices.
Also, ineffective document management systems can hurt productivity and cause costs to go up. Time wasted looking for documents, losing documents, or doing the same work twice can lead to a drop in productivity, hurting the bottom line. The costs of storing, printing, and distributing physical documents can also add up quickly.
How Kyocera’s MPS Solutions Work
The document management process from Kyocera is meant to help businesses streamline their workflows and get more done. It uses a mix of customized tools and technologies to meet each organization’s needs.
At the heart of the process is Kyocera’s Managed Print Services (MPS) solution, which helps businesses better monitor and manage their print environment. This includes keeping track of usage, controlling costs, and getting the most out of the device. The MPS solution is backed by high-tech printers and scanners that can process a large number of documents quickly and easily.
Kyocera also offers encryption and document security solutions to protect sensitive information. This includes secure printing, which ensures that documents are only given to authorized people, and encrypted document storage, which keeps data from being stolen.
Kyocera’s document management system also uses mobile and cloud solutions so that users can access and share documents from anywhere at any time. This helps improve efficiency and teamwork, especially in places where people work from home or elsewhere.
Overall, Kyocera’s process is a type of document management enterprise entities can rely on to help streamline their workflows, increase productivity, and keep sensitive information safe.
The Benefits of Kyocera’s MPS Solutions
Kyocera’s MPS Solutions have several benefits and features that can help US businesses manage documents more efficiently.
Cost savings is one of the best things about Kyocera’s MPS Solutions. With Kyocera’s Managed Print Services, businesses can get the most out of their printing fleet, saving money on hardware and supplies that aren’t needed. Kyocera’s MPS Solutions also use advanced software tools to track how much printing is done and find places where resources can be used more efficiently, which lowers the overall cost of printing.
Another vital feature of Kyocera’s MPS Solutions is its exceptional security. With the need for data privacy and compliance growing, Kyocera’s MPS Solutions help make sure that confidential documents are protected from unauthorized access. They have security features like encryption, secure printing, and document control that can stop data breaches and other security problems.
Another significant benefit of Kyocera’s MPS Solutions is that they make businesses more efficient because they use cutting-edge document management software to automate repetitive tasks. Document management is made more straightforward, saving time and money. With digital document storage and streamlined workflows, businesses can greatly improve their operational efficiency and productivity.
Overall, Kyocera’s MPS Solutions can help businesses of all sizes and industries improve document management, cut costs, make their systems safer, and work more efficiently.
For example, an insurance company might be having trouble with out-of-date document management systems that are causing inefficiency and driving up costs. Kyocera’s MPS Solutions can help this company digitize and streamline its document management by using advanced scanning technology and workflow automation tools. With this, the insurance company can reduce the number of manual tasks and save more than $200,000 per year.
If that isn’t enough to convince you, Kyocera’s MPS Solutions also have user-friendly interfaces, mobile and cloud solutions, and options that can be changed to fit your needs. Kyocera’s sustainability commitment makes you feel good about reducing your environmental impact.
Why Choose Kyocera’s MPS Solutions
US businesses should choose Kyocera’s MPS Solutions for managing their documents because Kyocera has built a strong reputation for being reliable and making high-quality products and services that meet the needs of businesses of all sizes for over 60 years.
In addition to quality and dependability, Kyocera has a team of professionals who can help and support you. They work with businesses to find out their specific needs and then give them custom solutions to help them improve how they manage their documents. This means companies can count on Kyocera’s team to provide the support and service needed to keep their document management enterprise systems running smoothly.
Finally, Kyocera offers competitive pricing and flexible options for its MPS solutions. This means businesses can get the solutions they need at a price that fits their budget.
Conclusion
In summary, Kyocera’s MPS Solutions can greatly benefit US enterprises by:
- Streamlining document management processes and increasing productivity
- Enhancing document and data security
- Providing cost savings through optimized printing and reduced waste
With Kyocera’s reputation for quality and reliability, US businesses can trust that they are getting the best solutions for their document management needs.
With Kyocera’s MPS for enterprises, it’s time to say goodbye to those never-ending stacks of paper and hello to a better way to manage documents. Contact MSA Business Technology today to schedule a consultation with our MPS Solutions team. With our cutting-edge document management for enterprises we can help you save money, make your business more secure, and get more work done in less time.
And if you still need more convincing, remember: a paperless office is a happy office.