Printing is the lifeblood of many businesses. This includes law firms in Tennessee. However, these partnerships don’t appear to take into account the actual cost of all those printer paper and ink refills. They are caught completely off guard when they receive the final invoice for all the printing-related expenses. The good news is that you can prevent this.
Active print management initiatives, according to Gartner, can reduce office print costs by 10–30%. In this article, you’ll learn how to use Kyocera’s document management solutions for law firms to rein in your printing expenses and keep your budget from going up in smoke.
What are Managed Print Services?
Managed print services or document management systems for law firms are like having a personal assistant for your printers and copiers. They take care of all the annoying stuff that comes with owning and operating the machines, so you don’t have to
Think about it this way: as a managing partner, you have a lot on your plate. Toner levels and impending copier failures are the last things you need to be concerned about, which is where the MPS comes in. They take care of it all so you can concentrate on more pressing matters.
Providers of document management solutions for law firms typically begin with an evaluation of your printing habits and requirements. They’ll look at your print output, pinpoint wasteful areas, and suggest cost-cutting measures.
For instance, they may advise upgrading from inkjet to laser printers because they will save you time and money in the long run.
After assessing your company, the MPS provider can create a unique plan to address any problems they find. This might include things like automatic toner ordering, preventative maintenance, and 24/7 monitoring to catch problems before they become major issues.
Overall, MPS performs like a superhero when he’s on your team. They come to the rescue and make things much simpler for you.
What Are The Business Advantages Of MPS?
Other than saving money, here are some other reasons why MPS can be a lifesaver for any enterprise
No More Printer Horrors Stories
Everyone has heard a story about a printer that either didn’t work at all or printed 50 extra pages when only one was needed. With document management systems for law firms, you’ll never have to worry about your printers breaking down again because the service will handle all the maintenance and supplies for you.
Protecting The Environment
If you care about the environment, then you’ll love MPS. They can help you reduce your carbon footprint by optimizing the number of pages you print. In addition, many MPS suppliers utilize eco-friendly practices, such as using recycled paper and cartridges.
No More Running Out Of Supplies
Have you ever been in the middle of printing an important document only to run out of ink or toner? It’s a nightmare. To help you avoid this issue, MPS providers keep tabs on your printer supplies and place orders for replacements just in time.
More Time To Focus On Your Business
By using a legal firm’s document management solutions Tennessee lawyers trust, your IT staff will have more time to focus on other areas of the business. Since, let’s be honest, nobody wants to waste time fixing printer problems anyway.
How Can MPS Help Lower Printing Expenses?
Let’s delve into how MPS can help businesses cut back on printing expenses.
Consolidating Printing Devices
When you can get by with just one multifunction printer, there’s no reason to have five. Consolidating your printing devices will help you save money on repairs, supplies, and electricity.
Another benefit of reducing the number of printers in the office is that employees are less likely to send print jobs to the wrong device by accident. Can you picture the hassle of trying to locate a document only to find that it got jammed in a printer on the other side of the office?
Monitoring And Managing Print Usage
Printing the average office worker’s annual output of 10,000 pages takes a lot of paper and ink. With MPS, you can keep tabs on your printing habits and see where you can make cuts. If you find that one department is printing far more than is necessary, you can institute print policies to curb this waste.
In addition, by monitoring print volumes, you can see where an upgrade to digital workflows could replace paper processes. If you’re currently paper-filing invoices, for instance, an electronic document management system may be a more efficient option.
Implementing Print Policies
Speaking of print policies, implementing them can save you money in many ways.
You could, for instance, mandate two-sided printing by default to significantly reduce paper consumption. Unless there is a compelling need for color, you may also opt to have all required paperwork printed in black and white only.
The benefits of print policies don’t just stop at cost savings. They can also encourage employees to think twice before pressing the print button, which can help reduce waste and increase security by preventing sensitive documents from being left in the printer tray.
Automating Supply Management
If you use MPS to automate your supply management, you’ll never again have to worry about running out of toner or ink in the middle of a crucial print job.
You can save time and money by keeping track of your stock and instantly ordering more as it gets low. Also, you can avoid buying way more office supplies than necessary this way.
What Is Kyocera’s Competitive Edge?
We trust that this blog has helped you gain a deeper appreciation for how Kyocera’s Managed Print Services can help cut down on printing expenses for your company.
We get that printing isn’t exactly the most riveting subject, but everyone loves a good deal. Kyocera’s Managed Print Services will help cut costs while raising output quality, simplifying processes, and cutting down on waste.
With the added bonus of our superior customer service and support, you’ll have more time to devote to developing your company and pursuing the things you love (or at least like a little bit more than printing).
If you want to succeed in business, you can’t let things like printing costs get in the way. A legal firm’s document management solutions Tennessee lawyers can count on like Kyocera’s Managed Print Services can help you save money (and possibly the planet), so contact MSA Business Technology today to schedule a free assessment and get started.
The planet Earth (and your wallet) will be eternally grateful.