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Best Office Printer Scanner Copier 2025

Looking to boost productivity at work? A reliable printer-scanner-copier can make all the difference. Wondering which one’s worth the investment? This article breaks down the top picks for 2025!

What is the Best Printer Scanner Copier for Office Use?

Choosing the right office copier printer scanner or all-in-one (AIO) printer in 2025 comes down to what you need. Think about print volume, quality, color requirements, printing costs, and features. Here are some great options worth checking out!

Best AIO Color Laser Printer for High-Volume Office Use

HP Color LaserJet Pro MFP 3301fdw

Type: Color laser AIO printer

Key Features:

  • Print, copy, scan, and fax functionality
  • Fast color printing at up to 26 pages per minute
  • Automatic two-sided printing (duplex printing)
  • 50-sheet capacity automatic document feeder (ADF) tray
  • 4.3-inch color touchscreen interface

This color laser printer has an easy-to-use touchscreen and a sleek mobile app that makes it super simple to operate. It’s affordable to run, delivers crisp text and vibrant graphics, and is perfect for individuals or small teams who need a reliable, compact AIO printer.

Best AIO Monochrome Laser Printer for High-Volume Office Use

Brother MFC-L5915DW

Type: Monochrome laser AIO printer

Key Features:

  • Print, copy, scan, and fax functionality
  • Up to 50 ppm printing and copying speed
  •  Automatic two-sided printing (duplex printing)
  • Large 5-inch color touchscreen
  • Low operating costs with affordable toners
  • Wireless connectivity options

The Brother MFC-L5915DW is a black-and-white laser printer that churns out prints and copies at an impressive 50 pages per minute. It’s budget-friendly with toner cartridges that can handle up to 18,000 pages. It’s a bit on the heavier side but setting it up is a breeze!

Best AIO Inkjet Printer for High-Volume for Office Use

Epson EcoTank Pro ET-5850

Type: Color inkjet AIO printer

Key Features:

  • Print, copy, scan, and fax functionality
  •  Automatic two-sided printing (duplex printing)
  • Print speed up to 25 ISO ppm black/color
  • Borderless up to 8.5″ x 14″ print-shop quality printing
  • Ink set enough to print up to 7,500 pages black/6,000 colors

The Epson EcoTank Pro ET-5850 is a great pick for high-volume printing thanks to its low running costs. Like other refillable tank systems, it’s a bit pricey upfront but saves money in the long run. It’s fast, delivers excellent print quality, and can handle 3,000 to 4,000 pages a month in different formats.

Best Versatile AIO Printer for Office Use

HP OfficeJet Pro 9125e

Type: Color inkjet AIO printer

Key Features:

  • Print, copy, scan, and fax functionality
  • Print speed: Up to 22 ppm/18 ppm (black/color)
  • Automatic two-sided printing (duplex printing)
  • Up to 1200 x 1200 rendered dpi for black print resolution
  • 35-sheet capacity automatic document feeder (ADF) tray
  • Dynamic security-enabled printer

The HP OfficeJet Pro 9125e is a breeze to set up and offers a great balance of speed and print quality. With affordable ink and an extended warranty, it’s a solid choice for small businesses looking for a handy office printer for sale.

Best Budget Color Laser Printer

Brother HL-L3295CDW

Type: Color laser printer

Key Features:

  • Print only
  • Maximum print speed: 31 ppm (black/color)
  •  Automatic two-sided printing (duplex printing)
  • 2.7” color touchscreen
  • Toner yield: 2,300 / 1,200 pages (black/color)
  • Connectivity: Wi-Fi, Gigabit Ethernet, USB

The Brother HL-L3295CDW is a reliable single-function laser printer that delivers great print quality. It supports cloud-based and mobile printing and has a 250-sheet tray, making it perfect for handling high-volume jobs.

Best Budget Monochrome Laser Printer

HP LaserJet M209dw

Type: Monochrome laser printer

Key Features:

  • Print only
  • Maximum print speed: 30 ppm
  • Automatic two-sided printing (duplex printing)
  • 150-sheet input tray
  • Mobile printing capable

The HP LaserJet M209dw is an affordable black-and-white laser printer with a solid print speed of 30 pages per minute. Plus, its duplex printing is the quickest in its class!

Best Budget Inkjet Printer

Brother MFC-J4335DW INKvestment Tank All-in-One Printer

Type: Color inkjet AIO printer

Key Features:

  • Print, copy, scan, and fax functionality
  • Print speed: 20 ppm/19 ppm (black/color)
  • Paper tray capacity: 150 sheets
  • 1.8″ Color LCD touchscreen
  • Connectivity: Wireless, Wi-Fi Direct®, USB 2.0

This color inkjet printer is a solid pick for small offices or homes. It’s budget-friendly but comes with all the must-have features. It delivers great quality prints in black and color, and it has a decent paper tray size and print speed to get the job done.

What Is the Best All in One Printer, Copier, Scanner, Fax Machine for Small Office?

Best Overall AIO Printer

Brother MFC-L3780CDW

Type: Color laser AIO printer

Key Features:

  • Print, copy, scan, and fax functionality
  • Technically, an LED printer
  • 250-sheet input tray
  • 50-sheet automatic document feeder (ADF)

The Brother MFC-L3780CDW is a solid entry-level LED printer that gets the job done. It’s quiet, lightweight, and delivers great-quality prints. Plus, with its 3.5-inch touchscreen, it’s super easy to use. This is a great choice for small businesses looking for an all-around office printer for sale.

Best Budget AIO Printer

Brother MFC-J4335DW

This printer is crowned the best budget all-in-one (AIO) printer of 2025. Check out its type, features, and a quick description above for more details.

Best Ink Tank AIO Printer

Canon Maxify GX7021

Type: Color inkjet AIO printer

Key Features:

  • Print, copy, scan, and fax functionality
  • Toner yield: 6,000 / 14,000 pages (black/color)
  • Paper tray capacity: 600 sheets
  • 50-sheet automatic document feeder (ADF)

This high-volume printer comes with a toner set that can handle 6,000 black pages or 14,000 color pages, keeping printing costs super low. It’s versatile so you can print business cards, menus, banners, signs, envelopes, and more!

Best Compact AIO Laser Printer

HP LaserJet Pro MFP 3301fdw

This printer takes the honor as the Best Compact Laser Printer for small businesses and the Best AIO Monochrome Laser Printer for High-Volume Office Use in 2025. For more info, look at its type, features, and a quick description above!

Best Tabloid-Size Printer

Brother MFC-J6955DW

Type: Color inkjet AIO printer

Key Features:

  • Print, copy, scan, and fax functionality
  • Handles various paper sizes including tabloid-size (11-by-17-inch) paper
  • 3.5-inch color touchscreen control panel
  • 50-sheet automatic document feeder (ADF)

This printer handles different media and paper sizes, including tabloid-sized paper. It’s a bit heavy and bulky but setting it up is a breeze thanks to its 3.5” color touchscreen control panel. Plus, it prints at a speedy 30 pages per minute!

Latest Canon Printer Scanner

Canon imageCLASS Series

Canon imageCLASS MF284dw

Canon imageCLASS MF287dw

Canon imageCLASS MF287dw

Canon imageCLASS LBP172dw

These monochrome laser printers hit the market in September 2024, each with its unique features.

Canon Maxify BX

Canon MAXIFY BX110

Canon has announced that this portable printer, featuring a rechargeable battery, will be available in April 2025.

Canon Pixma G Series (MegaTank)

Canon PIXMA G3290

Canon PIXMA G4280

These two MegaTank printers, launched in September 2024, come with duplex printing.

Canon Pixma TS

Canon PIXMA TS8820

This compact 3-in-1 printer (print/copy/scan), released in September 2024, is super versatile and delivers crisp, vibrant prints.

Latest Kyocera Printer Scanner

ECOSYS MA2600cwfx​

ECOSYS MA2600cwx

ECOSYS MA2101cwfx​

ECOSYS PA2600cwx​

ECOSYS PA2101cwx

In February 2025, Kyocera launched new ECOSYS models in the U.S., including A4 color printers and multifunction printers (MFPs).

What Are The Advantages of an Office Printer Scanner?

An office printer scanner, or MFP, packs two functions into one device, making things more convenient.

Space Saving

Combining two functions in one device helps save space.

Cost Savings

Instead of getting two devices, you just grab one that does it all.

Convenience

You can handle printing and scanning with just one device.

Time Efficiency

Using one device for multiple functions saves time, plus some manufacturers offer a printer with fax and scanner.

Energy Efficiency

Using a multifunction device saves energy, and many models come with energy-efficient perks.

Digital Integration

A lot of models offer multiple ways to connect and can be used remotely.

Versatility

An MFP can be a printer with a fax and scanner. Along with its multiple functions, it can handle printing on various paper sizes, envelopes, and even cards.

Final Thoughts

Thinking about getting an office copier printer scanner this year? This article has everything you need, from types and key features to quick breakdowns to make your choice easier. It also highlights the best all-in-one printers for small businesses, the latest Canon and Kyocera models, and the benefits of having an office printer scanner.