Managed print services (MPS) allow businesses to streamline their printing, copying, and document handling procedures while ensuring operational expenses are kept to a minimum. As long as you partner with a dependable MPS Atlanta company, your business can enjoy a variety of benefits that improve your bottom line.
Take note though that the advantages of having managed print services may depend on various factors, including the size and nature of your business as well as the printing needs of your operations. And thus, there’s a need to assess whether or not your company can benefit from MPS and how to implement it in your operations.
Initial contact with a reliable MPS Georgia company should include an assessment of your business’s needs, and provide you with a general idea of whether it’s time for your operations to have MPS, here are some signs to be aware of:
1. The workplace has more than two printers
Whether there’s a printer on every desk or in every department area, having three printers or more in the workplace is a telltale sign that you need MPS. It doesn’t matter if you’re running a small business or a large firm.
It’s even more pressing if the existing printers are of different brands and requires different types of supplies and components. Expenses can run high with each user ordering different items or requesting different technicians in case of repairs or maintenance.
With a managed print service, your printer/copier fleet will be well-managed to ensure devices are closely similar in terms of brand, model, and required supplies. In this way, you can reduce business costs associated with maintenance, repairs and supply procurement.
2. Your operations print out thousands of pages each month
If your core operation heavily relies on thousands of printed documents every month, perhaps it’s time to partner with an MPS Atlanta service provider. Some of the businesses operating in this nature include law firms, accountants/CPA’s, medical facilities, and marketing firms that require physical documents.
An MPS company can provide your business with branded printers/copiers that can handle your rigorous printing requirements. All printers are labeled with Maximum Duty Cycle information, which is the maximum number of pages the equipment can handle each month without breaking or failing. This number can range from 3,000 to 300,000 on average depending on the printer manufacturer. However, there’s no industry standard set for this number, and thus, the duty cycle shouldn’t be the sole basis when comparing different printer models.
A better criterion when comparing printers is the Recommended Print Volume, but this is not often indicated in all equipment. A well-experienced MPS company can greatly assist you with this matter.
3. You suspect your business is incurring high print-related costs
Print-related expenses include paper supplies, printer ink and/or toners, and equipment accessories or components. These also include technical and repair services for problematic printers and copiers. Without proper monitoring, you can only suspect that you’re wasting money on this matter.
Part of the setup for managed print services is to have all your equipment linked together to streamline printing, copying, and other document-handling tasks. The managed service also allows for the consolidation of equipment usage statistics to provide you with a clearer picture of your company’s printing costs and to help you create a strategy or policy to reduce unnecessary printing.
4. Employees are constantly dealing with printer troubles
Paper jams, low paper and/or ink supplies, equipment breakdowns, and troubleshooting are just among the many printer issues that can waste your employees’ valuable time and ultimately degrade work efficiency. A reliable MPS Georgia service provider is able to monitor your printers to ensure that each unit is in top shape by conducting routine inspections and maintenance. Some companies can even monitor the supply levels so that they can timely deliver the items before they run out.
Boost productivity in the workplace with Managed Print Services
If you think it’s time for your office to implement some managed print solutions, contact us at once! We, at MSA, Inc., are ready to provide you not just print solutions but also all-encompassing Managed Document Services (MDS) to streamline your output management as well as reduce your IT team’s workload.